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Pack Committee Roles
Pack Committee Chair Pack Committee Chair is a very important position in a Cub Scout Pack. A strong, involved Committee Chair really makes a difference to the Pack leaders and to the Pack program. The Committee Chair leads the Parent and Leader Committee, which is responsible for all of the support and resources that ensure the Program can be run
- As part of the Unit Key 3 (along with the Cubmaster and Charter Org Rep) provides overall direction for the Pack
- Supervise pack committee operation by
- Calling and presiding at pack leaders’ meetings.
- Assigning duties to committee members.
- Planning for pack charter review, roundup, and reregistration.
- Approving bills before payment by the pack treasurer.
- Conduct the annual pack program planning conference and pack leaders’ meetings.
- Recruits for, and partners with the committee and the Cubmaster, to fill vacant leadership roles within the Pack.
- Actively recruits parent volunteers to support the program and activities of the pack (under the leadership of various coordinators), including River City Days, Pinewood Derby, Bike Rodeo, camping, and other Pack program and activities.
- This could include parent sign-up at meetings, sign-up genius, or other ways of getting parent volunteers
- Maintain a close relationship with the chartered organization representative, keeping this key person informed of the needs of the pack that must be brought to the attention of the organization or the district.
- Confer with the Cubmaster on policy matters relating to Cub Scouting and the chartered organization.
- Work with the chartered organization representative to provide adequate and safe facilities for pack meetings.
- Cooperate with the Cubmaster on council-approved money-earning projects so the pack can earn money for materials and equipment.
- Manage finances through adequate financial records.
- Maintain adequate pack records and take care of pack property.
- If the Cubmaster is unable to serve, assume active direction of the pack until a successor is recruited and registered.
- Must be a Registered Leader and should complete position training
Pack Assistant Committee Chair The Assistant Committee Chair supports the Pack Committee and the Committee Chair as the go-to Leader for the Committee Chair where additional help is needed in running the support activities of the Pack. He/She may run certain projects on their own or provide additional support.
- In the event the Committee Chair is unavailable, acts as the Committee Chair pack committee operations
- Actively recruits parent volunteers to support the program and activities of the pack (under the leadership of various coordinators), including River City Days, Pinewood Derby, Bike Rodeo, camping, and other Pack program and activities.
- This could include parent sign-up at meetings, sign-up genius, or other ways of getting parent volunteers
- Partners with chairs within the committee to provide assistance as needed
- Assist in conducting the annual pack program planning conference and pack leaders’ meetings.
- Assists in recruiting for, and partners with the committee and the Cubmaster, to fill vacant leadership roles within the Pack.
- Must be a Registered Leader and should complete position training
- Help the pack committee and Cubmaster establish a sound financial program for the pack with a pack budget plan.
- Open or maintain a bank account in the pack’s name and arrange for all transactions to be signed by any two of the Cubmaster, pack committee chair, secretary, or treasurer.
- Approve all budget expenditures. Check all disbursements against budget allowances, and pay bills by check. The pack committee chair should approve bills before payment.
- Collect dues from den leaders at the pack leaders’ meeting, preferably in sealed den dues envelopes. Open envelopes in the presence of den leaders. Give receipts for these funds, and deposit the money in the bank account.
- Keep up-to-date financial records. Enter all income and expenditures under the proper budget item in the finance section of the Pack Record Book. Credit each Cub Scout with payment of dues. From time to time, compare the records with those of the den leaders to make sure they agree. Give leadership in developing a coordinated record-keeping system in the pack.
- Periodically report on the pack’s financial condition at the monthly pack leaders’ meeting. Make regular monthly reports to the pack committee at the pack leaders’ meeting, and report to the chartered organization as often as desirable on the financial condition of the pack.
- Provide petty cash needed by leaders. Keep a record of expenditures.
- Must be a Registered Leader and should complete position training
Pack Secretary
- Keep informed of all Cub Scouting literature, materials, records, and forms so as to help leaders function effectively. Assist new den leaders by telling them what items are available.
- Keep notes on pack leaders and committee’ meetings. Record only key items such as things needing follow-up or items for the history of the pack.
- Notify leaders of pack leaders’ meetings and other activities.
- Provide den leaders with records and forms for meetings.
Advancement Coordinator
The Advancement Chair works to ensure our Scouts receive their advancement and other recognition in a timely fashion after they have earned them by coordinating the records and then purchasing from the Scout Shop.
- Have a working knowledge of the Tiger Cub, Cub Scout, and Webelos Scout advancement plans.
- Remind Den Leaders to submit advancements in Scoutbook prior to purchase each month
- Collect den advancement reports from Scoutbook for use when ordering badges and insignia from the local council service center on a monthly basis
- Maintain advancement records in Scoutbook
- Provide Cubmaster / Den Leaders with awards for distribution at pack meetings.
- Provide and ensure all Scouts receive their Scout Neckerchief, Slide, Pack Numbers, Council Strip and World Scouting Emblem
- Must be a Registered Leader and should complete position training
Wreath Sales Coordinator / Assistant Coordinator The Wreath Sales Chair manages the Pack’s largest fundraiser, Wreath Sales, from start to finish. Through Wreath Sales, we fund the Pack’s program for the entire year. The Wreath Sales Chair is assisted by multiple Assistant Chairs, one of which will ideally take over the role from the Sales Chair
- Partner with the Wreath company (typically in May) to book the wreath fundraiser, including options for sale, cost to the Pack, and date for wreath pickup (Saturday before Thanksgiving week)
- Create and distribute sales packets to Scouts, explain rules, etc.
- Promote Wreath sales within the Pack and the community
- Schedule selling displays with local merchants and schedule Scouts and parents to work
- Acquire prizes and incentives
- Collect orders and funds (with the Pack Treasurer) from Scouts at the end of the sales period
- Submit final Pack order to the Wreath company
- Coordinate the wreath distribution – partnering with the wreath company on timing for distribution, arranging the distribution site, coordinating volunteers, preparing the individual Scout sheets for pickup
- Ensure Scouts all pickup the correct wreaths on pickup day
- Lead sales of any additional wreaths ordered for sales in Nov or December
- Award Prizes at Pack meeting
Pack Trainer The pack trainer will be responsible for orientation of new Cub Scouts parents and new leaders in the pack
- Conducting orientation of new families and pack leaders
- Provide coaching and support Den Leaders as they run their Den program – from assisting in how to teach specific skills, plan out the year, or using Scoutbook
- Encouraging pack leaders to attend Cub Scout Leader Training – works to have all Youth Contact Leaders trained in their role.
- Helping with Unit Leadership Enhancements during pack leaders’ meetings
- Encouraging pack leaders to attend ongoing training such as Youth Protection training, roundtable, pow wow, BALOO, Outdoor Leader Skills for Webelos Leaders, and Wood Badge
- Encouraging den chiefs to attend Den Chief Training
Camping Coordinator
- Schedule and Plan Pack Camping, including Webelos camping
- Arrange for camping reservations, as well as property, fire, and tour permits when required.
- Plan first aid for emergencies.
- Ensure that at least one adult has completed Basic Adult Leader Outdoor Orientation (BALOO) before any pack campout.
- Plan schedule for food preparation and cleanup
- Coordinate food purchases with those responsible
- Coordinate activities and den planning with Cubmaster, Den Leader, and others on the Camping team
- Coordinate Council Camping Programs (summer camp, winter camp, etc)
- Coordinate reservation process with families in the Pack, including sign-up process and coordination with treasurer to collect funds
- Make reservations with the council
- Ensure attendees receive all information needed from the council prior to campout
- Know and carry out BSA outdoor program policy related to Cub Scouting. Review all activities to ensure that unit leaders comply with BSA policies in the Guide to Safe Scouting.
Hiking Coordinator
- Schedule and Plans the monthly Pack Hike, locating different hiking locations for variety and engagement of the Scouts
- Leads, or finds another qualified adult leader, to lead the monthly hikes
- Teaches Scouts in the 6 Cub Scout Essentials for a hike, the Outdoor Code, Leave No Trace, and the Buddy System
- Develops hike activities – tree or bird identification, scavenger hike or geocaching, photography, etc
River City Days Fundraising Coordinator
- Coordinates the Pack’s fundraising booth at River City Days (traditionally, this has been root beer floats
- Acquires the necessary supplies (ice cream, root beer, cups, napkins, spoons, ice etc) for the booth and ensures we meet any biodegradable requirements River City Days has
- Partners with Troop 174 on the booth rental and ensures that all needed permits are filed with Dept of Health
- Coordinates the use of the freezer (on-site) and storage of other supplies at Von Hanson’s across from the Park
- Leads sign-up and schedules volunteers to man the booth, ensuring that appropriate adults are in the booth at all times as well as set-up and take down of items
- Coordinates updated recruiting materials with the new member coordinator
Activities Coordinator
- Coordinates the Pack’s Parade activities: registering for parade, determining if doing float or walking, sign-up for adult volunteers (particularly if driving a float) and Scouts in attendance. Organizes Scouts and adults on day of parade
- Plans, recruits leaders, and leads other Pack activities
- Games and campfire at campouts
- Sledding and ice fishing in the winter
- Summer activities
- Assists in organizing the Bike Rodeo
Pinewood Derby Coordinator
This coordinator is responsible for a major event for the Pack in each year.
- Coordinate purchase of the Pinewood Derby cars with the Advancement Chair and distribute to Scouts at the Pack meeting the month prior to the Pinewood Derby (i.e. at the December meeting for a late January derby)
- Set date for race & ensure reservations are confirmed for the location
- Leads the volunteers in setting up the Derby Track, ensuring that the track runs smoothly and that the timing system works correctly
- Coordinate the volunteers who run tech inspections
- Run the race
- Leads the volunteers in taking down the track & decorations
- Evaluates the track, timing system and software to ensure everything is up to date and working correctly for the next year’s race
- Purchase award plaques & medals prior to the event; ensure that engraving is completed following the Derby and awarded at the next Den meeting
New Member Coordinator Sustaining strong membership in a unit depends not only on having new members join the unit but also on engaging youth and their families in the unit experience so that they stay. The role of the New Member Coordinators is to ensure that both of these keys to success take place.
- Serve as welcoming ambassadors for the unit.
- Work with the unit committee in developing and implementing the Unit Membership Plan
- Oversee unit recruitment efforts such as joining events, informational presentations, and peer-topeer initiatives.
- Appeal to potential youth members and their families through well-designed and widely distributed invitations shared through electronic media, handouts, and personal contacts
- Promote Scouting benefits through social media and other avenues of communication
- Develop a unit welcome packet, electronically and/or in print, to answer frequently asked questions and to provide resource and contact information.
- Ensure that youth and adult applications, transfers, and payments are promptly submitted to the council service center.
- Build fun and excitement about the unit program and encourage youth and their families to take pride in Scouting accomplish
Pack Program Roles
Cubmaster The Cubmaster (sometimes referred to as the unit leader) leads the Program for the Pack – all of what the Scouts experience. He or She is the guiding hand behind the work of other pack leaders and serves as program adviser to the pack committee-a recruiter, a supervisor, a director, a planner, a motivator of other leaders. The responsibilities can be boiled down to the following:
- As part of the Unit Key 3 (along with the Committee Chair and Charter Org Rep) provides overall direction for the Pack
- Work directly with the den leaders, trainer, and pack committee chair and members to make sure all dens are functioning well.
- Lead the monthly pack meeting with the help of others. Involve all dens in some way.
- Coordinate the total Cub Scout program in the pack. Everything the Cubmaster does is aimed at helping the individual Scout. Securing strong leaders, planning den and pack activities, advising other leaders and parents. These are all ways in which the Cubmaster affects the kind of Cub Scouting each Scout in the pack is offered.
- Conduct a pack program according to the policies of the Boy Scouts of America.
- Work with the pack committee on: (1) program ideas (2) selecting and recruiting adult leaders (3) establishing a budget plan.
- Conduct Pack Ceremonies: Bobcat, graduation/crossover, Arrow of Light, and more
- Help bring families together at joint activities for Webelos dens (or packs) and Scout BSA troops
- Must be a Registered Leader and should complete position training
Assistant Cubmaster The Assistant Cubmaster serves as the go-to Leader for the Cubmaster where additional help is needed in running the program of the Pack. He/She may run certain programs on their own, lead events if the Cubmaster cannot attend, and be a resource to the Cubmaster and Den Leaders
- Assist, and at time lead, the monthly pack meeting with the help of others. Involve all dens in some way.
- Assist the Cubmaster as needed. Be ready to fill in for the Cubmaster, if necessary.
- Work with the pack committee on: (1) program ideas (2) selecting and recruiting adult leaders (3) establishing a budget plan.
- Assist and/or conduct Pack Ceremonies: Bobcat, graduation/crossover, Arrow of Light, and more
- Ideally is someone who would be willing to take over as Cubmaster in the future
- Must be a Registered Leader and should complete position training
Den Leader The Den Leader directly works with the youth in his/her Den. The Den Leader is the adult that most Scouts know the best and interact with the most throughout Cub Scouts.
- Give leadership in carrying out the pack program in the den.
- Lead the den in its participation at pack meetings. Serve as den host or hostess for den family members at pack meetings.
- Plan out the Den’s yearly program and publish to all families
- Work with the Scouts to ensure they complete their required electives to earn their rank, and to find activities that the Den will enjoy and get excited about.
- Maintain a friendly relationship with Cub Scouts; encourage them to earn advancement awards. Keep accurate advancement records and see that boys receive recognition for their achievements.
- Stimulate the Cub Scouts’ imaginations on the program theme for the month and help the den prepare its stunts and exhibits for the pack meeting.
- See that a leader is available for all den meetings and activities. Call on the assistant den leader to fill in when necessary.
- Take part in the annual pack program planning conference and pack leaders’ meetings.
- Must be a Registered Leader and should complete position training
Last Updated June 2021